Application Form & Documentation Consular Services

Application Form & Documentation

COSULATE GENERAL OF INDIA

HAMBURG

Application Form & Documentation

Sr. No.

Type of Service

Application & Documents

Fee (€)

36 Pages Passport (Normal)

60 Pages Passport (Jumbo)

1.

Reissue of Passport

in lieu of

Expiration of Validity

(For Adults)

(Applicants may apply under this category within one year before date of expiry of Existing Passport

i.e.

if the existing passport is expiring on 26.01.2023, applicants may apply on or after 26.01.2022).

1.Prescribed Application form duly online filled at https://portal6.passportindia.gov.in

(Note: Applicants should follow 

"Steps to Apply" at the portal).

2.Original Indian Passport.

3. Self-attested photocopy of Passport (Front and Last pages).

4.Self-attested photocopy of valid Stay Permit or Visa.

5. Self-attested photocopy of Meldebescheinigung (City Registration).

6.Two (2) recently taken Photographs of required specifications measuring 5x5 cm (2x2 inches).

7. Proof of Fee Transfer.

For Bank details Click Here

8. One good quality pre-paid self-addressed envelope (Size A5) with postage stamps worth € 4.25 pasted on it.

(Optional – In case applicant wishes to receive the new passport by Registered Post).

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2.

Reissue of Passport

in lieu of

Expiration of Validity

(For Minors between 15-18 years of age)

(New passport validity shall be 10 years)

1. Documents (1-8) mentioned at Serial No. 1 above.

2. Self-attested photocopies of Parents Passports.

3. Self-attested photocopies of Parents valid Stay Permits or Visas.

4.Consent Letter/Affidavit from parents/guardian

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3.

Reissue of Passport

in lieu of

Expiration of Validity

(For Minors up to 15 years of age)

(New passport validity shall be 5 years or up to 18 years of age)

1. Documents (1-8) mentioned at Serial No. 1 above.

2. Self-attested photocopies of Parents Passports.

3.Self-attested photocopies of Parents valid Stay Permits or Vis

4. Consent Letter/Affidavit from parents/guardian

42

NA

4.

Reissue of Passport

in lieu of

Exhaustion of Pages

(Applicants may apply under this category in case there are only 1 or 2 empty pages are left in Existing Passport).

1. Documents (1-8) mentioned at Serial No. 1 above.

2. A formal cover letter by applicant stating reasons of reissue of passport i.e. Exhaustion of Pages.

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5.

Reissue of Passport

in lieu of

Change of Personal Particulars

Applicants may apply under this category in following cases:

(i) Inclusion of Spouse Name after Marriage;

(ii) Change of Name (Female) due to marriage;

(iii) Deletion of Spouse Name due to Divorce;

(iv) Change of Name (Normal Case

for all applicants).

(v) Splitting of Name

For (i) and (ii):

1.Documents (1-8) mentioned at Serial No. 1 above.

2.Self-attested photocopy of Marriage Certificate.

3. Self-attested copy of spouse’s Passport.

For (iii)

1 .Documents (1-8) mentioned at Serial No. 1 above.

2.Self-attested copy of Decree of Divorce.

3. Self-attested photocopy of Marriage Certificate. (In case of re-married applicants).

4. Self-attested copy of spouse’s Passport

(In case of re-married applicants).

For (iv):

1. Documents (1-8) mentioned at Serial No. 1 above.

2. Clippings of two leading newspapers in original containing advertisements of change of name published at least 30 days before the date of application (one daily newspaper should be of the area of applicant's permanent address in India and the other at current address in Germany). Advertisement should not be published more than one year prior to the date of applying for passport.

OR

The Gazette Notification of the concerned Indian State Government.

 

3.At least two public or school documents issued in the desired/applied changed name to ascertain that the applicant has actually changed his/her name.

For (v):

1. Documents (1-8) mentioned at Serial No. 1 above.

2. Copy of affidavit

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6.

Reissue of Passport

in lieu of

Damaged Passport

1. Documents (1-8) mentioned at Serial No. 1 above.

2. Duly filled and signed Affidavit for Damage of Passport. Click Here for Affidavit.

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132

7.

Reissue of Passport

in lieu of

Lost Passport

1. Prescribed Application form duly online filled at https://portal6.passportindia.gov.in

(Note: Applicants should follow 

"Steps to Apply" at the portal).

2. Self-attested photocopy of Passport (Front and Last pages).

3. Self-attested photocopy of valid Stay Permit or Visa.

4.Self-attested photocopy of Meldebescheinigung (City Registration).

5. Two (2) recently taken Photographs of required specifications measuring 5x5 cm (2x2 inches).

6. Proof of Fee Transfer.

7. One good quality pre-paid self-addressed envelope (Size A5) with postage stamps worth € 4.25 pasted on it.

(Optional – In case applicant wishes to receive the new passport by Registered Post).

8.Duly filled and signed Affidavit for Loss of Passport. Click Here for Affidavit.

9. Police Report for loss of Passport (Report must contain Lost Passport Number).

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8.

Fresh Passport for New Born Children

(Applicants may apply for Fresh Passport & Birth Registration (Together) for their New Born Child within one year after Birth)

1.Prescribed Application form duly online filled at https://portal6.passportindia.gov.in 

(Note: Applicants should follow 

"Steps to Apply" at the portal).

2. Duly signed online filled application form for Birth Registration (under section 4(1) of the Citizenship Act, 1955) at https://indiancitizenshiponline.nic.in/ 

Note: Please Read the instructions at the Portal and be ready with required Scanned Documents before Apply.

3. Self-attested photocopy of Birth Certificate issued by German authorities.

4. Self-attested photocopies of Parents Passports.

5. Self-attested photocopies of Parents Marriage Certificate

6.    Self-attested photocopies of Parents Stay Permits.

7. Self-attested photocopy of Meldebescheinigung (City Registration).

8. Two (2) recently taken Photographs of required specifications measuring 5x5 cm (2x2 inches).

9. Consent Letter/Affidavit from parents/guardian

10. Annexure C – applicable when one parent has not given consent

11. Proof of Fee Transfers. (42 & 19)

Also Payable in Cash at the Counter.

12. One good quality pre-paid self-addressed envelope (Size A4) with postage stamps worth € 4.25 pasted on it.

(Optional – In case applicant wishes to receive the Fresh Passport & Birth Reg. Certificate by Registered Post).

42

for Fresh Passport

19

For Birth Reg.

NA

9.

Reissue of Passport

in lieu of

Change of Address

1. Documents (1-8) mentioned at Serial No. 1 above.

2.Self-attested photocopy of at least one document for proof of new address

(Click Here for List of acceptable Documents)

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10.

Reissue of Passport

in lieu of

Change of Appearance

 

1. Documents (1-8) mentioned at Serial No. 1 above.

 

2. Applicant to visit the Consulate to submit the application in person. To apply under this category, applicant should write an email to cons.hamburg@mea.gov.in to book an appointment.

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IMPORTANT NOTES:

1.  The printout of the application should be signed by Applicant on First and Last Pages (within given box).

2.  In case of Minor applicants, Thumb Impression of the Minor child should be taken on first page (within given box) and either of the parents should sign the last page of the application (within given box).

3.  PRINT PREVIEW on printout of application form should not be Blank and should be printed properly as in the Soft File.

4.  In case something has been filled incorrectly during online application, applicants should fill a new application online. Submission of wrongly filled application should be avoided.

5.  Birth Registration and Fresh Passport should be applied together in person and fee may be paid in Cash at the Counter for these Two Services.

 

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Consular Services